Privacy Policy

The British Equestrian Federation (“BEF”) is committed to protecting the privacy of those who use our website and the confidentiality of personal information which is provided to us. This privacy policy explains how we use the information we collect about you.

Data Protection Act 1998 (the “Act”)

We are registered under the Act and comply with the Act in all dealings with your personal data.

Capitalised words used in this Privacy Policy and which are not defined below are defined in our Terms and Conditions which appear on the Website and which may be accessed by following this link

Access to and use of the Website constitutes your acceptance of this Privacy Policy, which takes effect immediately on your first use of the Website. We (BEF) reserve the right to change this Privacy Policy at any time by posting changes on the Website. You are responsible for regularly reviewing information posted online to obtain timely notice of such changes. Your continued use of this site following such changes shall be deemed to constitute your acceptance of such changes.

1. Hoof

1.1. Hoof is a collaborative project between the BEF and its Member Bodies. The BEF operates the Website to allow information relating to Hoof initiatives to be freely available and to assist users in identifying ways in which they can participate in equestrianism.
1.2. We also hold personal data provided to us by Registered Users. You are able to Opt Out of certain processing by us of this additional data, as set out below.

2. Communicating with you:

2.1. Each time you use the Website as a Registered User, we may send you an email to verify or confirm details of the services requested and for the purposes of communicating with you in relation to any such services. You are not able to Opt Out from these notices unless you cease to be a Registered User. We also reserve the right to send all Registered Users mail or email communications from time to time regarding any technical, administrative or legal notices important to the Website that we consider essential. These will not be marketing messages. You are not able to Opt Out from these notices.

2.2. If you have Opted In to receiving such messages, we may use the personal data supplied to us by Registered Users to send you information and marketing messages by mail and email about related services which may be of interest to you. If you have Opted In to receiving such messages, we may also supply the personal data supplied to us by Registered Users to our Member Bodies and if you have Opted In to receiving such messages, we may also supply the personal data reputable third parties who may send you marketing messages by mail and email about services which may be of interest to you. You are able to Opt Out from receiving these notices, by following the instructions on the relevant messages or by contacting our Data Protection Officer, whose details appear below.

3. Information shared:

3.1. We will not sell, rent or otherwise disclose your personal data to any third party, without your consent, except in the following circumstances (which you are not entitled to Opt Out from):

  • We will disclose your personal data to any appropriate investigative third party if we believe that you are involved in any illegal or harmful conduct or if we are required to do so by law or we believe that such action is necessary to (1) comply with the law or with legal process; (2) protect and defend our rights and property or that of our users; (3) prevent fraud; (4) protect against abuse, misuse or unauthorized use of the Website; or (5) protect the personal safety or property of our users or the public (eg. if you provide false or deceptive information about yourself or attempt to pose as someone else, we will disclose such information about you as we have to assist any type of investigation into your actions).
  • We may employ other organisations to provide services for us, including for example, processing of data and credit or debit card payments. These organisations have access to the personal data needed to perform their functions and not for any other purposes. They are bound by confidentiality agreements not to disclose any information for any other purpose.
  • We may transfer the Website, including personal data contained therein, to a third party who acquires all or substantially all of the assets or our stock or takes over responsibility for operating the Website whether by merger, acquisition, reorganization or otherwise.

4. Cookies:

Computer Cookies are text files downloaded onto your computer by websites you visit on the internet. Cookies are commonly used to collect and store information about users, providing meaningful information back to the website visited. This information can be further on used to improve upon the user experience of individuals when browsing a website they have accessed before.

The table below details the cookies used by Hoof Ride to make your experience on the Hoof Ride website more efficient.

Cookie Source


More information and Privacy information

Session Cookies

Session cookies are used on the website for the duration of a visitor’s current browsing period then deleted after the visitor closes their browser. We use session cookies in our forms and in pages that rely on session specific information.

Google Analytics

Google Analytics cookies collect and store information about visitors to our website; providing us with vital information for reporting, marketing and site improvement purposes. A few examples of the information collected include keeping track of:

1.    The website where visitors have landed from.

2.    The Hoof Ride website visit landing page.

3.    The number of visits a page receives.

4.    Click through path/journey of visit(pages visited by a visitor).

5.    Departing page.

You have the option to opt out of being tracked by Google Analytics installed on any website. For more information visit


Mixpanel is an analytics solutions provider. Information collected and stored helps us understand how our users interact with Web applications (such as Facebook applications, iPhone/Android applications) to enable us to improve this experience for our website visitors.

Facebook Connect and Facebook Social Plugins

Facebook Connect and Facebook Social plugins are used within the website to make it easier for our users to login to our secure area with their Facebook credentials. Facebook have their own cookies generated, to collect information required to make this collaboration work efficiently. 

BrightCove Cookies


We have provided videos on our website using Brightcove (an online video platform that provides software for publishing and distributing professional video on the Web). Brightcove's video-management services may store cookies on your computer to track where their videos are being watched, and help manage advertising.


We have embedded our recent Twitter feeds into our website. Twitter may generate their own cookies to collect information required to improve upon this facility. 

YouTube cookies


YouTube videos may be embedded into some of our pages.  YouTube will not store personally identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode, but will store cookie information for vidoes which do not have privacy-enhanced mode set.


Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

To opt out of being tracked by Google Analytics across all websites visit

YouTube cookies
We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. To find out more please visit YouTube’s embedding videos information page

Further Information about cookies can be obtained by visiting

5. Deletion of your Personal Data:

We are unable to delete your personal data for a period of 6 years from the date of your last interaction with us. This is because we may need to access historical information for regulatory and business reporting purposes.

6. Questions:

If you have any questions about this privacy policy, or the use of your personal information, or if you wish to request us to stop using your information in any way, please write to:

Data Protection Officer
British Equestrian Federation
Abbey Park,

Proof of identity will be required before any information or personal data can be disclosed.

7. Data Security:

We consider that the protection of all personal data we process is an important responsibility and we comply in this respect with the terms of the DPA.

We implement data security safeguards based upon generally accepted industry standards to protect personal data from unauthorized access, use, disclosure, alteration, or loss.

Nonetheless, no data security techniques are 100% effective and where information is transmitted over the Internet, there is always some element of risk involved in sending personal data. We cannot and do not therefore guarantee the security of personal data.

8. Applicable law and Jurisdiction

English law shall apply to this Privacy Policy and you and we submit to the exclusive jurisdiction of the English courts in relation to any dispute which may arise from or in relation to it.